Crafting words to build your business online.

6 Tips for Writing Business Emails

Contact Verb

Ever received a truly terrible business email?

Perhaps the sender wrote in caps locks to make his or her point.

Or maybe they chose to use short hand text speak in the interests of time.

Whatever the faux pas, writing effective business emails adds credibility to you and your business.

Here are 6 quick tips that will get you on the road to being a great email writer.

 1. Keep it Quick

Most people are time poor, so get to the point and keep to the facts. A good business email should only last 2 to 3 paragraphs.

If it’s longer, read over your message and delete superfluous sentences.

2. Be Polite

Sounds simple, but adding a “please”, “thank you” and “how are you?” can make all the difference to a business email. Being courteous never gets old.

3. Avoid Caps Lock

No matter how urgent or important your message is, don’t be tempted to leave the caps lock button on. For most people, words in upper case denote yelling.

4. Get the Tone Right

How you close your email will depend on the relationship you have with the sender. “Kind Regards,” “Sincerely” and “Thank you” are professional, while “Cheers” and “Best wishes” are more suited to casual emails.

 5. Leave on a Good Note

The final sentence in an email is what people remember. Consider writing something positive like, “If you have any questions, please do not hesitate to contact me,” or “I look forward to hearing from you.”

 6. Read it Over

Even if you’re the best in your industry, most people see poor spelling as a sign of incompetence. So take a couple of seconds to proof your email before sending it.